Know who covers what, at every congress.
Congress Planner turns a conference program and your team’s top KOL lists into a coverage plan your whole field medical team can follow.
We’re inviting a small number of field medical teams to pilot it.
Every part of the congress, on one plan.
Sessions, posters, the booth and the dinners all land on the same shared calendar, so nothing is double-booked and nobody is left guessing.
SessionsCovered in priority order, with the reasons shown. 
Poster visitsPlaced inside the poster window and shared across the team. 
Medical boothShifts set by person, day and time, right on the calendar. 
Group mealsDinners and group meetings with guests, venues and invites.
See it in three minutes.
From a raw program file to a coverage calendar the whole team can open on their phone.
The presenter in this video is AI-generated.
From program to plan in five steps.
Leaders prepare the congress once. Everyone else just opens their calendar.
- 1
Conference & Program
Upload the program as Excel, CSV or pasted rows. Columns are matched for you, and records missing a time or room are flagged.
- 2
Team & Leaders
Add your field medical directors and MSLs, set who leads, and invite everyone by email.
- 3
Top KOL Lists
Each person uploads their list. Names are matched against speakers, authors and attendees, and close matches wait for a person to confirm.
- 4
Priorities & Coverage
Every session is rated essential, important or optional, with the reasons shown. Leaders make the final call.
- 5
Offices & Booth
Add your offices, medical booth and restaurants. Then one click drafts the schedule and the calendar fills in.
What it does for the team.
The work that usually lives in spreadsheets and email threads, in one shared calendar.
Reads any program file
No template to fill in. It finds the header row, splits combined date and time cells, and merges duplicates.
Matches your KOLs
Exact matches are flagged at once. “Liz” for “Elizabeth” shows up as a possible match for you to confirm.
Explains every priority
See which topics and terms drove each rating. Recommendations never overwrite an approved decision.
Drafts the schedule
Essential sessions first, spread across the team, with poster visits placed inside the poster window.
Balances the hours
Coverage time per person in hours and minutes, plus suggested moves to even out the load.
Flags real conflicts
Someone needed in two places at once, a double-booked office, or a required session nobody covers.
Books meetings and meals
1-1 meetings and group dinners with guests, offices and restaurants, and a ready-to-send Outlook invite.
Fits how teams work
Leaders manage the congress. Team members keep their own profile, KOL list and meetings.
Exports what you need
Excel, CSV or PDF for the daily schedule, priorities, KOL lists, meetings and strategy.
AI recommends. People decide.
Approved means approved
A priority, a tier or an assignment a leader approved is never changed by a later recommendation.
A record of every change
Decisions are logged with who made them and when, so the plan can always be explained.
Any congress, any team
Not tied to one company, conference or therapeutic area. Topics and rules are yours to set.
Request a demo.
Tell us a little about your team and the congress you’re planning for. We’ll reply with a time for a live walkthrough.